FileMan Features
FileMan provides law firms with a complete end to end solution which complements their existing infrastructure. Our easy to use portal and matter closing process saves firms considerable time, while our storage and destruction services can save firms thousands of pounds every year.
Full Existing Archive Audit
We take all your existing files and store them free of charge, saving you thousands of pounds
Retention Management
Our retention management process ensures compliance
INDEXED MATTERS
We capture file specific descriptions to help you manage your inventory easily
VETTED STAFF
We conduct rigorous background checks to maintain the highest standards of security
CASE MANAGEMENT INTEGRATION
FileMan integrates with your case management system for ease of use
FAST DIGITAL RETRIEVALS
Request an online PDF and receive your file on the same day*
COST RECOVERABLE
Our service is offered as a fully disbursable cost to your client
PDF/A DOCUMENTS
Files are stored in the ISO standardised version of PDF for long term retention
OCR SCANNING
Captured data is OCR scanned and converted to readable text for easy searching
CHAIN OF CUSTODY
Our chain of custody protects information in transit with security features and tracking
SCHEDULED COLLECTIONS
Files are collected on a regular scheduled basis
SECURE DESTRUCTION CERTIFICATION
Certificate of destruction is provided to verify compliant disposal of client files
GDPR COMPLIANCE
FileMan enables law firms to remain compliant to the GDPR
GPS TRACKED VEHICLES
All vehicles are tracked to ensure the highest standards of security are maintained
*Online PDF retrievals need to be requested by 1:00pm Monday-Friday for same day service